JOB TITLE
Field Project Manager
LOCATION
Addis Ababa, Ethiopia
REPORTS TO
Corporate Office – Project Manager, and Vice President for Project Management & Development
JOB DESCRIPTION
IOS PARTNERS, Inc. is an international economic development assistance and financial advisory firm. We provide consultancy services to multi and bilateral donor agencies, government institutions and the private sector all across the world.
We were hired to provide technical assistance for the implementation of a heritage conservation project financed by the Agence Française de Développement (AFD). The overall aim of this assignment is to assist the beneficiary, the Ethiopian Heritage Authority (EHA) (our Client), with human and technical means for the effective management of the protection, restoration and development of the churches of Lalibela, a UNESCO World Heritage Site; and to enhance the Client’s capacity building program for heritage management and conservation.
As such, we are looking for a dynamic individual to work with our corporate and in-country technical teams in driving implementation forward; juggling and coordinating the different moving pieces, and providing support to ensure that activities are achieved on time and meeting quality standards.
The main responsibilities of the Field Project Manager include:
- Coordinates implementation of Project activities and the production of deliverables, in line with Project priorities and contractual requirements;
- Leads the development and drafting of Quarterly and Annual Reports;
- Monitors Project progress and day to day activities, and ensures that milestones are met and deliverables are submitted in a timely manner, and against the approved Implementation Schedule;
- Attends to Project meetings with donor, Client and other Project stakeholders, as appropriate, and keeps corporate office and higher management informed about in-country operations;
- Works with in-country technical team in the preparation of Project documents for external stakeholders such as minutes of meetings, PowerPoint presentations, etc.;
- Uses critical judgment in controlling all Project documents and assures quality prior to external circulation;
- Implements and owns Project governance processes, as per the approved Project Implementation Manual;
- Ensures compliance with IOS’ internal administrative, financial and technical reporting standards, procedures and requirements;
- Proactively communicates with and acts as liaison between IOS, donor, and Client, representing IOS’ best interest;
- Undertakes site visits and attends meetings with Client and other relevant stakeholders, as needed;
- Assists with timely follow up on all submitted invoices through to completion of payment collection process;
- Assists with receipt of Tax Certificate confirming payment of taxes on behalf of IOS by Client;
- Ensures receipt and timely review of timesheets, invoices and expense reports from in-country team;
- Ensures logistics set up for all Project related travel and team’s missions to the site, including hotel, air travel, money advance, etc.;
- Administrates data collection and filing; and where necessary, improves pre-existing data collection systems; and
- Maintains and regularly updates Project folder in Google Drive; and ensures that data is accessible to all Project stakeholders; and
- Provides any other Project coordination related task upon request from management.
REQUIREMENTS
- Bachelor’s or Post Graduate Degree in International Relations, International Development, or a related field. Project Management certification is a plus.
- 5+ years’ experience on Project management. Experience in international development Projects and/or heritage conservation is desirable.
- Ability to work independently and with minimal supervision.
- Experience working with international, multidisciplinary and cross-cultural teams.
- Excellent Microsoft Office skills for Project materials development (Excel spreadsheets, MS Word documents, PowerPoint presentations, etc.)
- Experience with the creation of dashboards or other data visualizations tools is a plus.
- Meticulous attention to detail, with the ability to shift priorities and rapidly realign Project activities and under high pressure timeframes.
- Excellent communication and people skills, with the ability to communicate effectively from junior staff, through to diverse groups of stakeholders, and government officials.
- Acute sense of responsibility and problem solving skills.
- Ability to work in a fast paced environment as part of an international company
- Fluent in English and Amharic, with strong verbal and written communication skills. Knowledge of French language is a plus.
WHAT WE OFFER
We offer a competitive remuneration package and a platform from which to do exciting and meaningful work with a dedicated and passionate team in an international company that is working towards driving sustainable development.
SPECIAL NOTICE
This position is meant to be full-time based at EHA’s office in Addis Ababa, with travel to the Lalibela site, as needed.
This is a one (1) year independent consultancy contract, with possibility of extension for another two (2) more years; subject to employee’s performance and IOS Partners’ Client contract renewal. Applicants must possess authorization to work as an independent consultant in Ethiopia.
TO APPLY
Interested candidates should email a cover letter expressing their interest in the position and how their background meets the requirements of the role as well as a CV to: Florencia Solano at fsolano@iospartners.com
